---
title: "AI Search: Prompt Guide"
description: AI Search Prompts
---
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# AI Search: Prompt Guide
## AI Search (“Ask Me Anything”) is your quick-answer assistant inside GovSpend. It works best when you treat it like a sharp, single-question research tool — not a saved search. The more specific your question, the faster and more accurate the answer.
#### **Think of it this way...**
A **saved search** builds a net to catch every matching record over time. **AI Search** baits the hook for the one right answer you need right now. Use it for specific, point-in-time questions: a contract, a contact, a spend total, a renewal date.
| [Tips to Get the Best Results](https://support.govspend.com/ai-search-prompt-guide#a-get-best-results) | [Find the Right Contacts](https://support.govspend.com/ai-search-prompt-guide#e-contacts) | [Mine Meeting Intelligence & Sentiment](https://support.govspend.com/ai-search-prompt-guide#i-sentiment) |
| --- | --- | --- |
| [Find a Specific Record](https://support.govspend.com/ai-search-prompt-guide#b-find-specific-record) | [Track Renewals and Expiring Contracts](https://support.govspend.com/ai-search-prompt-guide#f-contracts) | [Plan Your Territory and Prioritize Accounts](https://support.govspend.com/ai-search-prompt-guide#j-plan-territory) |
| [Qualify or Disqualify a Bid Fast](https://support.govspend.com/ai-search-prompt-guide#c-qualifying-bids) | [Analyze Spend](https://support.govspend.com/ai-search-prompt-guide#g-spend) | [Quick Ad Hock Lookups](https://support.govspend.com/ai-search-prompt-guide#k-adhoc) |
| [Find Open Bids in Your Territory](https://support.govspend.com/ai-search-prompt-guide#d-territory) | [Scope Incumbents and Competition](https://support.govspend.com/ai-search-prompt-guide#h-competitors) | |
#### **Get the Best Results**
A few habits make AI Search dramatically more reliable:
- **Be specific.** Name the agency, state, vendor, product, or contract/RFP number. Vague questions return vague (or empty) results.
- **Ask one thing at a time.** One clear question per prompt. Bundling multiple asks confuses the answer.
- **Use identifiers when you have them.** Contract #, RFP #, company name — these point the search straight at the record.
- **Set a time window.** Add “in the last 2 years” or “expiring in 2026” so results stay relevant.
- **For sentiment, be inclusive.** List every signal you care about — concerns, considering termination, hard to use, too expensive — not just “negative.”
- **Don’t over-filter.** Include State agreements and federal POs unless you truly want them excluded.
- **Refine and retry.** If a prompt comes back empty, rephrase with more detail or loosen one constraint, then try again.
---
#### **1. Find a Specific Record**
Pinpoint a single contract, RFP, or vendor agreement.
| **When you want to...** | **Try this prompt** |
| --- | --- |
| Look up a contract | “Show me contract #\[number\] and its current status.” |
| Pull an RFP | “Pull RFP #\[number\] for \[agency name\].” |
| Find a vendor's agreement | “Find the \[product/service\] contract held by \[vendor name\] for \[agency name\].” |
---
#### **2. Qualify or Disqualify a Bid Fast**
Ask the one detail that decides whether an opportunity is worth pursuing.
| **When you want to...** | **Try this prompt** |
| --- | --- |
| Check a requirement | “Does bid #\[number\] require on-site personnel?” |
| Confirm a deadline | “What is the submission deadline for bid #\[number\]?” |
| Check delivery items | “Does bid #\[number\] allow remote or virtual delivery?” |
---
#### **3. Find Open Bids in Your Territory**
Surface the opportunities that match what you sell, where you sell it.
| **When you want...** | **Try this prompt** |
| --- | --- |
| Top open bids | “Show me the top 5 open bids in \[state\] related to \[product/service\].” |
| Recent opportunities | “List open opportunities in \[state\] for \[category\] posted in the last 30 days.” |
---
#### **4. Find the Right Contacts**
Get to the decision-maker without digging.
| **When you want to find...** | **Try this prompt** |
| --- | --- |
| Decision-makers | “Find IT decision-maker contacts at \[agency name\].” |
| A named role | “Who is the CIO for the state of \[state\]?” |
| Procurement owners | “Find procurement contacts for \[agency\] handling \[category\].” |
---
#### **5. Track Renewals & Expiring Contracts**
Time your outreach to the contract calendar.
| **When you want...** | **Try this prompt** |
| --- | --- |
| Renewal date | “When is \[vendor\]’s contract with \[agency\] up for renewal?” |
| Expiring contracts | “Show contracts in \[state\] for \[product/service\] expiring in 2026. Include State agreements.” |
| Recent awards | “List recently awarded \[category\] contracts in \[state\] in the last 90 days.” |
---
#### **6. Analyze Spend**
Size a market or an account by what it actually buys.
| **When you want...** | **Try this prompt** |
| --- | --- |
| Spend by agency | “What is \[agency\]’s total spend on \[product/service\]?” |
| Spend by market | “Total spend on \[product/service\] in \[state\] over the last 2 years.” |
| Top buyer | “Which agency spent the most on \[product/service\] in the last 2 years?” |
---
#### **7. Scope Incumbents and Competition**
Walk into an opportunity knowing who holds it today.
| **When you want...** | **Try this prompt** |
| --- | --- |
| Incumbent on a bid | “For bid #\[number\], who is the current incumbent and what was the last award amount?” |
| Past spender + vendor | “Show past spend by \[agency\] on \[product/service\] and the current vendor.” |
| Active competitors | “Which competitor contracts are active in \[state/territory\] that I should prioritize?” |
---
#### **8. Mine Meeting Intelligence and Sentiment**
Pull signals from conversations - just remember to list every signal you care about.
| **When you want...** | **Try this prompt** |
| --- | --- |
| Topic in meetings | “Find recent meetings in \[state/territory\] that discussed \[topic\].” |
| Churn/risk signals | “Surface churn or negative signals in meetings — include expressed concerns, considering termination, hard to use, too expensive, and pricing pushback.” |
| Buying interest | “Show meetings where \[agency/account\] expressed interest in \[product/service\].” |
---
#### **9. Plan Your Territory and Prioritize Accounts**
Work the whole territory, not one record at a time.
| **When you want...** | **Try this prompt** |
| --- | --- |
| Likely opportunities | “Show the opportunities in my territory most likely to convert to a new sale within the next 90 days.” |
| Competitor priorities | “Which active competitor contracts in \[state/territory\] should I prioritize?” |
| Accounts to target | “Which accounts in \[state\] have expiring contracts and prior spend on \[product/service\]?” |
---
#### **10. Quick Ad Hoc Lookups**
One-off facts, answered on the spot.
| **When you want...** | **Try this prompt** |
| --- | --- |
| A named official | “Who is the CIO for the state of \[state\]?” |
| Who holds a contract | “Who holds the janitorial supply contract for the city of \[city, state\]?” |
---
**Remember**
Swap the bracketed placeholders (“\[state\]”, “\[vendor name\]”, “\[product/service\]”) for your real targets before you send. The more precise the detail, the better the answer — and if a result looks thin, add one more identifier and try again.
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