---
title: Prompt Library for AI Search
description: Create and customize prompts to use within the GovSpend AI Search feature.
---
[Skip to content](https://support.govspend.com/prompt-library#main-content)
English
Show submenu for translations
[![GS Logo-GS platform.png\]](https://support.govspend.com/hs-fs/hubfs/GS%20Logo-GS%20platform.png?height=25&name=GS%20Logo-GS%20platform.png)](https://support.govspend.com/?hsLang=en)
- [Home](https://support.govspend.com/)
- [Email Support](mailto:support@govspend.com)
- [Product Health Status](https://support.govspend.com/product-health-status)
- [What's New](https://support.govspend.com/)
Show submenu for What's New
- [New User Onboarding](https://support.govspend.com/govspend-onboarding-journey)
- [Releases & Updates](https://support.govspend.com/releases-updates)
- [Newsletters](https://support.govspend.com/newsletter-archive)
- [Sales Training Videos](https://app.govspend.com/trainingVideos)
Open main navigation
Close main navigation
- [Home](https://support.govspend.com/)
- [Email Support](mailto:support@govspend.com)
- [Product Health Status](https://support.govspend.com/product-health-status)
- [What's New](https://support.govspend.com/)
Show submenu for What's New
- [New User Onboarding](https://support.govspend.com/govspend-onboarding-journey)
- [Releases & Updates](https://support.govspend.com/releases-updates)
- [Newsletters](https://support.govspend.com/newsletter-archive)
- [Sales Training Videos](https://app.govspend.com/trainingVideos)
- English
Show submenu for translations
- [Log into GovSpend](https://app.govspend.com/)
[Log into GovSpend](https://app.govspend.com/)
Skip the browsing—search for the fastest, most relevant results.
- There are no suggestions because the search field is empty.
1. [GovSpend Help Center](https://support.govspend.com/?hsLang=en)
2. [The Lab](https://support.govspend.com/the-lab?hsLang=en)
3. [\[Beta\] AI Search](https://support.govspend.com/the-lab?hsLang=en#beta-ai-search)
# Prompt Library for AI Search
## This article reviews how to create, share, and pin custom prompts within AI Search so you can get the results you need faster.
#### The Prompt Library lets you save, share, and reuse prompts in AI Search, so you don't have to retype the questions you ask most. You can build prompts yourself, have AI write one for you based on your Profile, and pin your favorites to the AI Search page for one-click access. You can also access, run, and save prompts to your prompt library via MCP!
The Prompt Library has two parts on the [AI Search](https://app.govspend.com/aiSearch) page:
- **Prompts button:** opens your saved prompts and the Prompt Manager, where you create, edit, share, and delete prompts.
- **Pinned prompt tiles:** up to six tiles on the AI Search page that hold the prompts you use most.
Every user starts with AI-generated prompts tailored to their SLED and Federal Profiles, which will be pinned to your AI search page. AI-generated prompts are marked with a snowflake icon; prompts created by people are marked with a user icon.
### Run a Saved Prompt
Saved prompts work like templates: selecting one fills the AI Search text box, and anything you change there doesn't affect the saved version.
1. Go to [**AI Search**](https://app-beta.govspend.com/aiSearch).
2. Click **Prompts**. A pop-up lists the prompts available to you.
3. Find the prompt you want, either by scrolling or by searching.
4. Click the prompt's name. Its text is added to the AI Search text box.
5. Edit the text if needed, then send it.
You can also run a saved prompt that is pinned by simply clicking the pinned prompt.
### Managing your Prompts
The Prompt Manager is where you add, edit, delete, and share prompts. To open it, click **Prompts** on the AI Search page, then click **Manage Prompts**.
Prompts are organized into three tabs. The number next to each tab shows how many prompts it contains.
| Tab | What it shows |
| --- | --- |
| All (default) | Every prompt available to you: AI-generated, your own, and prompts shared by your team. |
| My Prompts | Prompts created for you by AI and prompts you created yourself. |
| Team | Prompts that users on your account have shared with everyone on the account. |
Each tab has a **New Prompt** button, so you can create a prompt from whichever tab you're on.
#### **Creating a Prompt**
- From any tab in the Prompt Manager, click **New Prompt**.
- Fill in the fields:
- **Title** (optional): a short name that describes what the prompt does. A title makes the prompt easier to find, especially for teammates.
- **Prompt** (required): the text you want to send to AI Search. For long prompts, drag the diagonal lines in the bottom-right corner of the box to enlarge it.
- **Tags** (optional): labels that help you organize and find prompts, such as a topic ("LMS"), a dataset, or the creator's name. Tags work the same way as tags elsewhere in GovSpend.
- **Share with team** (optional): prompts are private by default. Select this checkbox to add the prompt to the Team tab, making it available to everyone on your account.
- Once you've created your prompt, click **Save Prompt**.
Your new prompt appears in the Prompt Manager right away and is ready to use.
#### **Use AI to Generate a Prompt**
If you're not sure how to word a prompt, describe what you want and AI will write a more detailed prompt for you. The generator uses your Profile, so it can fill in specifics like the competitors, agencies, or products you track.
- Click **New Prompt** in the Prompt Manager.
- Click **Generate**, on the right side of the window.
- Describe what you're looking for in plain language. For example: *I want to see all activity of my competitors in the SLED space.*
- Click **Generate**. AI writes a tailored prompt, adding details from your Profile (in this example, the competitors listed in your Profile).
- Review the prompt, make any edits, and add an optional title, tags, or team sharing.
- Click **Save Prompt**.
#### **Edit or Delete a Prompt**
You can edit or delete only prompts you created. Prompts created by other users on your account don't show the edit or delete options; only their creator can change them.
**To edit a prompt:**
- In the Prompt Manager, find your prompt and click the pencil icon.
- Update the title, prompt text, or tags, or change the **Share with team** setting.
- Click **Save Changes**.
**To delete a prompt:**
- Find your prompt in the Prompt Manager and click the delete icon.
- Confirm that you want to delete that prompt or click Cancel to return to the prompt manager
### Pin your Favorite Prompts
Pinned prompts appear as tiles on the AI Search page every time you open it, so your most-used prompts are always one click away. You can pin up to six prompts. By default, the tiles show AI-generated prompts based on your SLED and Federal Profiles.
**To pin a prompt:**
- On the AI Search page, click an empty tile labeled **Pin a Prompt**. The prompt library opens, showing your own prompts and those shared by your team.
- Find a prompt using keyword search or tags.
- Click the prompt. The pin icon on the right changes color to show it's pinned. Changes save automatically.
- Repeat for any other prompts you want to pin. The bottom-left corner of the window shows how many of your six tiles are in use.
- Close the window. Your pinned prompts now appear on the AI Search page.
#### **Managing Pinned Prompts**
- **To use a pinned prompt:** click its tile on the AI Search page. This will add the prompt to the AI Search bar where you can edit further and then run.
- **To reorder pinned prompts:** hover over a tile, then drag and drop it into place.
- **To unpin a prompt:** click the unpin icon on its tile.
### Frequently asked questions
**If I edit a prompt after selecting it, does that change the saved prompt?** No. Edits in the AI Search text box apply only to that search. To change the saved prompt itself, edit it in the Prompt Manager.
**Who can see my prompts?** Only you, unless you select **Share with team**. Shared prompts are visible to everyone on your account in the Team tab.
**Why can't I edit or delete some prompts?** Those prompts were created by another user on your account. Only the creator can edit or delete a prompt.
**Where do the AI-generated prompts come from?** They're created automatically from your SLED and Federal Profiles. Keeping your Profile up to date makes these prompts, and prompts built with **Generate**, more relevant.
**How many prompts can I pin?** Up to six. Unpin one to make room for another.
**Do I need to save after pinning or reordering?** No. Pinning, unpinning, and reordering save automatically.
- [Getting Started](https://support.govspend.com/getting-started?hsLang=en#main-content)
- [New User Onboarding](https://support.govspend.com/getting-started?hsLang=en#new-user-onboarding)
- [Free Trial Guides](https://support.govspend.com/free-trial-guides?hsLang=en)
- [The Lab](https://support.govspend.com/the-lab?hsLang=en#main-content)
- [\[Concept & Design\] Potential Upcoming Features](https://support.govspend.com/the-lab?hsLang=en#concept-design-potential-upcoming-features)
- [\[Beta\] AI Search](https://support.govspend.com/the-lab?hsLang=en#beta-ai-search)
- [\[Beta\] GovSpend Slack App](https://support.govspend.com/the-lab?hsLang=en#beta-govspend-slack-app)
- [Searching & Filtering](https://support.govspend.com/searching-filtering?hsLang=en#main-content)
- [General Search](https://support.govspend.com/searching-filtering?hsLang=en#general-search)
- [Module-Specific Search](https://support.govspend.com/searching-filtering?hsLang=en#module-specific-search)
- [Workflow Tips](https://support.govspend.com/searching-filtering?hsLang=en#workflow-tips)
- [AI & Automation](https://support.govspend.com/ai-automation?hsLang=en#main-content)
- [AI Access Points](https://support.govspend.com/ai-automation?hsLang=en#ai-access-points)
- [Opportunities Module](https://support.govspend.com/ai-automation?hsLang=en#opportunities-module)
- [MCP (Model Context Protocol) Server](https://support.govspend.com/ai-automation?hsLang=en#mcp-model-context-protocol-server)
- [AI Prompts & Chat](https://support.govspend.com/ai-automation?hsLang=en#ai-prompts-chat)
- [AI Notebook](https://support.govspend.com/ai-automation?hsLang=en#ai-notebook)
- [Integrations & Add-Ons](https://support.govspend.com/integrations-add-ons?hsLang=en#main-content)
- [\[CRM Integration\] Introduction](https://support.govspend.com/integrations-add-ons?hsLang=en#crm-integration-introduction)
- [\[CRM Integration\] Setup: Tech Onboarding](https://support.govspend.com/integrations-add-ons?hsLang=en#crm-integration-setup-tech-onboarding)
- [\[CRM Integration\] Quick Start Guide](https://support.govspend.com/integrations-add-ons?hsLang=en#crm-integration-quick-start-guide)
- [\[CRM Integration\] Additional Features](https://support.govspend.com/integrations-add-ons?hsLang=en#crm-integration-additional-features)
- [Other Integrations](https://support.govspend.com/integrations-add-ons?hsLang=en#other-integrations)
- [Add-Ons](https://support.govspend.com/integrations-add-ons?hsLang=en#add-ons)
- [Training Webinars](https://support.govspend.com/training-webinars?hsLang=en#main-content)
- [Platform Training](https://support.govspend.com/training-webinars?hsLang=en#platform-training)
- [Platform Strategy](https://support.govspend.com/training-webinars?hsLang=en#platform-strategy)
- [Webinar Series | Beyond the Bid: Industry Insights That Win](https://support.govspend.com/training-webinars?hsLang=en#webinar-series-beyond-the-bid-industry-insights-that-win)
- [Report Templates](https://support.govspend.com/report-templates?hsLang=en)
- [Releases & Updates](https://support.govspend.com/releases-updates?hsLang=en#main-content)
- [2026 Product Enhancements](https://support.govspend.com/releases-updates?hsLang=en#2026-product-enhancements)
- [2025 Product Enhancements](https://support.govspend.com/releases-updates?hsLang=en#2025-product-enhancements)
- [2024 Product Enhancements](https://support.govspend.com/releases-updates?hsLang=en#2024-product-enhancements)
- [2023 Product Enhancements](https://support.govspend.com/releases-updates?hsLang=en#2023-product-enhancements)
- [Newsletters](https://support.govspend.com/releases-updates?hsLang=en#newsletters)
- [Data Overviews](https://support.govspend.com/data-overviews?hsLang=en#main-content)
- [Document Repository](https://support.govspend.com/data-overviews?hsLang=en#document-repository)
- [Quotes & RFQs](https://support.govspend.com/quotes-rfqs?hsLang=en#main-content)
- [For Companies](https://support.govspend.com/quotes-rfqs?hsLang=en#for-companies)
- [For Agencies](https://support.govspend.com/quotes-rfqs?hsLang=en#for-agencies)
- [Technical Support](https://support.govspend.com/technical-support?hsLang=en)
- [Agency Launchpad](https://support.govspend.com/agency-launchpad?hsLang=en)
- [GovSpend Federal](https://support.govspend.com/govspend-federal?hsLang=en#main-content)
- [Introduction](https://support.govspend.com/govspend-federal?hsLang=en#introduction)
- [Search Modules](https://support.govspend.com/govspend-federal?hsLang=en#search-modules)
- [Opportunities](https://support.govspend.com/govspend-federal?hsLang=en#opportunities)
[](https://support.govspend.com?hsLang=en)
[Privacy](https://govspend.com/privacy/) | [Terms](https://govspend.com/terms/)
Copyright © 2025 GovSpend